Health and Safety

1. Statement
   1.1. Quant Foundry Limited (“Company”) fully accepts the obligations placed upon it by the various Acts of Parliament covering health and safety. The Company requires its managing directors to ensure to implement the following Policy and to report annually on its effectiveness.
2. Management Organisation
   2.1. This Policy has been prepared and published under the requirements of Health & Safety at Work legislation. The purpose of the policy is to establish general standards for health and safety at work and to distribute responsibility for their achievement to all managers, supervisors, and other employees through the line management processes.

3.Responsibilities
3.1. Managing directors have overall responsibility for the implementation of the Company’s policy. They are responsible for ensuring that they communicate the Policy and monitor its effectiveness
3.2. Directors are accountable to the managing directors for the implementation and monitoring of the policy within the area of their specified responsibility.
Safety Officer
3.3. The Safety Officer is a nominated manager responsible for coordinating effective health and safety policies and controls across the organisation.
3.4. The Safety Officer is responsible for:
• Maintain the Company’s Policy
• Monitor the effectiveness of the Policy
• Provide general advice about the implication of the law
• Identify health and safety training needs. The safety officer also acts on behalf of the managing directors, as the Company’s formal link with the Health and Safety Executive, Environment Health Departments and other external agencies
• Produce and maintain Health and Safety Codes of Practice for each aspect of the services within the Company.
3.5 Responsibilities for Specific Workplaces
Chris Cormack – 68 Lombard Street, City of London

1. H+S Process
   4.1. The Company believes that consideration of the health, safety and welfare of staff is an integral part of the management process. For the provision of the Health and Safety at Work Act, associated Codes of Practice and E.C. Directives, we adopt as required standards within the Company. Responsibility for health and safety matters is explicitly stated in management job descriptions.
   4.2. The Company needs managers to approach health and safety in a systematic way, by identifying hazards and problems, planning improvements, taking executive action and monitoring results so that the majority of health and safety needs will be met from locally held budgets as part of day-to-day management, although many health and safety problems require little additional cost to rectify.
   4.3. For significant additional expenditure, cases of need will be submitted by directors to the managing directors
   4.4. If unpredictable health and safety issues arise during the year, the Managing Partners must assess the degree of risk, in deciding the necessary resources and actions to commit to addressing these issues.
2. Guidelines
   5.1. It is the policy of the Company to require departmental managers to produce appropriate health and safety policies or guidelines. These should embody the minimum standards for health and safety for the department and the work organised within it.
   5.2. It shall be the responsibility of the manager to bring to the attention of all members of his or her staff, the provisions of the guidelines, and to consult with appropriate Health and Safety Representatives about the updating of these guidelines.
   The model contents of a guideline are:
   • A clear statement of the role of the department
   • Regulations governing the work of the department
   • Reference to safe methods of working
   • Information about immediate matters of health and safety concern, such as fire drills, fire exits, first aid
   • Training standards
   • The role and identity of the Health and Safety Representative;
   • Names of specialist advisers
   • The manager responsible for the organisation and control of work
   • Accident reporting procedures
   • Departmental safety rules
   • Fire procedures
   • policies agreed by the Company
3. Identification
   6.1. It is the policy of the Company to require a thorough examination of health and safety performance against established standards in each department, at least annually. The technique to be adopted for such analyses will be the ‘Safety Audit’. The Audit requires review of:
   • Standards laid down in the Policy
   • Departmental guidelines
   • Relevant regulations
   • Environmental factors
   • Staff attitudes
   • Staff instructions
   • Methods of work
   • Contingency plans
   • Recording and provision of information about accidents and hazards and the assessment of risk.
   6.2. The information obtained by the Audit will be used to form the basis of the plan for the department for the following year. Audits are expected to be completed annually.
   6.3. The responsibility for ensuring that audit activity is carried out as part of this policy rests with the Managing Partners and will be carried out by the Safety Officer. Although the Audit remains a management responsibility, managers are required as part of this policy to seek the involvement of the appropriate Health and Safety Representative in the conduct of the Audit.
   6.4. It is the managing director’s responsibility to deal with any deficiencies highlighted in the Audit.
   6.5. In addition to carrying out Safety Audits, it is the responsibility of the department manager to check, at least quarterly, all portable equipment, including electrical appliances, in their area, and to ensure that they deal with all problems.
   6.6. Managers have a continual responsibility for the elimination of hazards to maintain a safe working environment and will also be expected to carry out regular risk assessments in line with the Health and Safety Executive Guidelines: –
   a. Identify the hazards
   b. Decide who might be harmed and how
   c. Evaluate the Risks and decide on precautions
   d. Record the findings and implement the precautions
   e. Review the assessment and update when necessary
4. Representatives
   7.1. The Company will support Safety Representatives in carrying out their role and give all reasonable assistance. Safety Representatives will be encouraged to discuss specific health and safety issues with the relevant Head of Department. They may also formally report hazardous or unsafe circumstances to the managing directors for remediation.
5. Training
   8.1. Health and Safety training is included in annual training programmes, as part of the development of a systematic training plan. Health and Safety training needs will, therefore, be identified and planned for in the same manner as other training needs.
   8.2. Four areas that require priority: –
   • Training for managers, to equip them with an understanding of the manager’s responsibilities under this policy, and the role and purpose of safety representatives
   • Training for safety representatives to enable them to discharge their function
   • Training for all members of staff to acquaint them with the main provisions of the law and its practical implication, the main features of this policy and key safety rules
   • induction and in-service training for staff at all levels to acquaint them fully with new requirements and hazards.
6. Monitoring
   9.1. The Company will operate systems for recording, analysis and presentation of information about accidents, hazard situations and untoward occurrences. Advice from specialist bodies, for example, local Environmental Health Departments are available on request. Information obtained from the analysis of accident statistics must be acted upon and, where necessary, bids for additional expenditure made to the managing directors.
7. Reports to HSE
   10.1. The responsibility for meeting the requirements of the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1985 to the Health and Safety Executive, shall rest with the Managing Partners as delegated to the Safety Officer.
8. Specialist Bodies
   11.1. Certain bodies and the individual members of those bodies have always had a Health and Safety role, most notably, the Health & Safety Executive, or local Environmental Health Departments.
9. Occupational Health Service
   12.1. It is the policy of the Company to provide Occupational Health Services. Such services are provided confidentially to the individual employee and include counselling on health and associated matters, investigation of hazards and accidents, environmental studies, health interviews and employment medicals.
10. First Aid
    13.1. It is the policy of the Company to make provision for First Aid and the training of ‘First Aiders’ following the First Aid Regulations (1982). The Safety Officer is responsible for ensuring the implementation of the Regulations and for identifying training needs.
11. Fire
    14.1. The managing directors are responsible for ensuring that the staff receive adequate fire training, and that fire officers are designated in all Company premises. The managing directors must delegate these responsibilities to the Directors.
    14.2. The Company will nominate a Fire Officer (this may be the Safety Officer or someone external to the Company)
    • report and advise on the standard of fire safety in the Company’s premises and the standard of fire training of its staff;
    • undertake overall responsibility for fire training;
    • assist in the investigation of all fires in the Company’s premises and to submit reports of such incidents.
12. Disposal
    15.1. Procedures for the condemnation and disposal of equipment are set out by the premise owner’s Standing Financial Instructions. Managers introducing new equipment should have new equipment checked by the Safety Officer.
13. Food Hygiene
    16.1. Those Managers who have responsibility for food acquisition, storage, processing and serving, and staff induction and training, are responsible for ensuring that these functions are undertaken to the necessary legal standards. Any suspected outbreak of food poisoning or other unexplained and possibly food-related incidents must be reported to the Safety Officer
14. Lifting
    17.1. Managers are responsible for informing staff of safe lifting techniques. The Safety Officer will identify specific training needs. The managing director will ensure training in lifting and handling is provided to staff who require it.
15. Smoking
    18.1. The Company has agreed that there will be no smoking in any of its offices
16. Hazardous Substances
    19.1. The Control of Substances Hazardous to Health Regulations (COSHH) require the Company to identify those substances which are in use and which are hazardous to health (as legally defined) and to assess the risk of those substances. The Company must also provide and use controls to prevent exposure to materials hazardous to health; maintain controls by monitoring exposure, or by health surveillance of employees; and provide information, instruction and training for employees on all these matters. The Safety Officer is responsible for implementing these Regulations.
17. Computers
    20.1. All new computer installations must adhere to the British Standard Specifications and comply with the Health and Safety (Display Screen Equipment) Regulations 1992. All new employees operating VDUs are issued with a copy of the Health and Safety Executive Booklet entitled ‘Working with VDUs’. New employees who regularly use VDUs will be required to undergo sight screening.
18. Working Time
    21.1. The Company is committed to the principles of the Working Time Regulations. No member of staff is expected to work more than 48 hours per week (including overtime) unless there are exceptional circumstances. All other requirements of the regulations concerning breaks, night workers will be compiled.
19. Employee
    22.1. The Health and Safety at Work Act requires each employee ‘to take reasonable care for the Health and Safety of himself and of other persons who may be affected by their acts and omissions’ and co-operate with management to enable management to carry out their responsibilities under the Act. Employees have equal responsibility with the Company for Health and Safety at Work.
    22.2. The refusal of any employee to meet their obligations will be dealt with under Disciplinary Procedure. In normal circumstances, counselling of the employee should be sufficient. With a continuing problem, or where an employee leaves themselves or other employees open to risk or injury, it may be necessary to implement the formal stages of the Disciplinary Procedure.
20. Visitors
    3.1. The Company wishes to ensure that as far as is reasonably practicable, the Health, Safety and Welfare of visitors to Company establishments will be of the highest standard.
    23.2. Any member of staff who notices persons acting in a way which would endanger others should inform their senior manager. If the danger is immediate, common sense must be used to give warning, call for assistance or give aid as necessary. It is equally important not to over-react to a situation.
21. Contractors
    24.1. Persons working in the Company premises who are employed by other organisations are expected to follow Company Health and Safety Policies about the safety of Company employees, their security (and that of other parties such as the general public if appropriate) and their method of work. This responsibility is included in contracts or working arrangements. Seconded Company employees working in other host premises will be expected to follow the host employers Health and Safety Policy.
    24.2. The Company wishes to ensure that as far as is reasonably practicable, the Health, Safety and Welfare of Contractors working in